Treasury Intelligence Solutions GmbH (hereafter: TIS) operates a website with general information on the company and its services. TIS places great importance on the protection of privacy and complies with the applicable data protection regulations. In the following, you will find an explanation of how we handle your personal data.
1. Who is responsible for the website?
The responsible party (controller) pursuant to data protection laws, in particular the EU General Data Protection Regulation (GDPR), is
Treasury Intelligence Solutions GmbH
Langer Anger 7
69115 Heidelberg
Phone: +49 6227 69 82 40
E-mail: [email protected]
We have appointed a data protection officer:
Data protection officer of Treasury Intelligence Solutions GmbH
℅o activeMind.legal Rechtsanwaltsgesellschaft mbH
Potsdamer Straße 3
80802 Munich
Phone: +49 89 91 92 94 900
E-mail: 
2. Which processing activities are carried out?
2.1. Collection of general information during a visit to our website
Type and purpose of the processing
When you access our website, i.e. even if you do not register or otherwise submit any information, information of a general nature is automatically collected. This information (server log files) include, for example, the type of web browser and the operating system used, the domain name of your Internet service provider, your IP address and the like.
In particular, these data are processed for the following purposes:
- ensuring a problem-free website connection,
- ensuring seamless use of our website,
- evaluation of system security and stability, and
- optimization of our website.
We do not use these data to draw conclusions about your person. We might statistically analyze them in an anonymized form in order to optimize our website and its underlying technology.
Legal basis and legitimate interest
The processing is carried out pursuant to Art. 6(1)(f) GRPR on the basis of our legitimate interest in improving the stability and functionality of our website.
Data recipients
Recipients of the data may be our technical service providers acting as data processors in the area of operation and maintenance of our website.
Retention period
The data will be deleted as soon as they are no longer required for the purpose for which they were collected. With regard to the data processed with the aim of website provision, this is generally the case after the respective session has ended.
Data stored in log files will be deleted after 30 days at the latest. Storage beyond this period is possible, in which case we will anonymize the IP addresses of the users so that an assignment of the calling client is no longer possible.
Mandatory or required provision
The provision of the aforementioned personal data is neither statutory nor contractually required. However, without the IP address, the service and functionality of our website cannot be guaranteed. Furthermore, individual services may be unavailable or limited. Hence, objection to the aforementioned processing is not possible.
2.2. Registration and login on our website
Type and purpose of the processing
There is a Customer Portal integrated into our website where our customers can use the TIS corporate payments software application. In order to access the Customer Portal, a log-in is required, whereby certain personal data such as name, contact and communication information (e.g. e-mail address), and password are collected.
Legal basis
Given that the underlying processing is necessary to fulfil the obligations stemming from a contract with our customers, the legal basis for this data processing is Art. 6(1)(b) GDPR.
Recipients
Recipients of the data may be our technical service providers (data processors) in the field of operation and maintenance of our website.
Retention period
Data are only processed as long as they are necessary for the fulfillment of the contract. Thereafter, they will be deleted, unless there is a statutory retention obligation contradicting the deletion.
Mandatory or required provision
The provision of your personal data is not statutory required. However, without the provision of your personal data, we cannot give you access to our Customer Portal, meaning that some of the TIS services might not be available to you.
2.3. Contact form
Type and purpose of the processing
On our website, we offer several contact forms, by way of which you can for example send us a query about our products or ask for a personalized demo. The data you enter into the contact form will be used for the purpose of individual communication with you. A valid e-mail address, phone number, your name and your company’s name are required for this communication, e.g. in order to allocate your query internally to the responsible team. Providing additional information is optional.
The integration of the contact form into our website aims at providing you an easy way to contact us. The information you submit will be used to process the inquiry and saved for possible follow-up questions.
Legal basis
If you contact us to request an offer, the processing will occur in order to implement pre-contractual measures (Art. 6(1)(b) GDPR). In other cases, the processing will be based on our legitimate interests in successful communication with customers and prospects (Art. 6(1)(f) GDPR).
Recipients
Recipients of the data may be our data processors, which are contractually obliged to treat your data confidentially.
Retention period
We will delete the data no later than 6 months after processing the inquiry.
If we enter into a contract, the data will be kept as long as required by the statutory retention periods, established for example in the German Commercial Code (Handelsgesetzbuch). We will delete your data according to the respective deadlines.
Mandatory or required provision
The provision of your personal data is voluntary. However, we can only process your inquiry if you provide us your name, e-mail address and the reason for your inquiry.
2.4. Webinars and video conferences with Zoom and GoToWebinar
Purpose, legal basis and legitimate interest
To conduct telephone conferences, online meetings, video conferences and webinars, we use video conference tools Zoom and GoToWebinar. Zoom is a service provided by Zoom Video Communications, Inc., while GoToWebinar is offered by LogMeIn, Inc. Both service providers are based in the USA.
You can find more information on the respective data processing under the following links: https://explore.zoom.us/en/trust/privacy/ (Zoom) and https://www.goto.com/de/company/legal/privacy/us / (GoToWebinar).
We use both conference tools based on our legitimate interest in carrying out user-friendly webinars and conferences for the purpose of customer acquisition and marketing (Art. 6(1)(f) GDPR).
Data recipients
The recipient of the data is Zoom Video Communications, Inc., or LogMeIn, Inc., respectively.
Third country transfer
Your data may be transferred to a third country, namely the USA. Please note that the level of data protection in the USA does not correspond to that of the European Union. There is currently no adequacy decision of the European Commission in place for the USA. To protect your data after the transfer, we have concluded standard contractual clauses with both service providers. Please let us know should you want to obtain a copy thereof.
Retention period
Data are generally stored for a maximum period of six months after a webinar has taken place.
Mandatory or required provision
Providing your personal data is voluntary. However, we can only offer a webinar with the associated data processing.
Objection to the processing
Please read the information on your right to object according to Art. 21 GDPR below.
2.5. Job applications
Purpose and legal basis
You can submit your job application to TIS online via our application portal. We process the data you provide to review your application and your suitability for the advertised position, and to carry out the application process and contact you.
The processing occurs in order to establish an employment relationship, and is based on Art. 6(1)(b) GDPR in conjunction with relevant national laws, such as § 26 of the German Federal Data Protection Act (Bundesdatenschutzgesetz).
Data recipients
Within our company, only the departments which need your data to fulfil their contractual, legal and supervisory obligations, and to safeguard our legitimate interests will obtain access to your data.
We use a recruiting software from SmartRecruiters GmbH to help us manage the application process and job postings. We have concluded a data processing agreement with the service provider.
Third-country transfers
Your data may be transferred to a third country, namely the USA, where the mother company of SmartRecruiters GmbH is based. Please note that the level of data protection in the USA does not correspond to that of the European Union. There is currently no adequacy decision of the European Commission in place for the USA. To protect your data after the transfer, we have concluded standard contractual clauses with the service provider. Please let us know should you want to obtain a copy thereof.
Retention period
Should your application be rejected, it will be deleted according to the following retention periods:
- if you applied for a position at our German branch: six months after the notification of the decision,
- if you applied for a position at our office in the Netherlands: one year after the notification of the decision,
- if you applied for a position at our branches in Bulgaria or the USA: two years after the notification of the decision.
If your application is successful, the application documents will be saved at least for the duration of your employment at TIS.
Mandatory or required provision
The provision of your personal data is neither legally nor contractually required. However, without the provision of the data, we unfortunately cannot process your application.
2.6. Cookies and comparable technologies
Like many other websites, we use cookies. Cookies are small text files placed on your terminal equipment (laptop, tablet, smartphone or similar) when visiting our website. With cookies, we receive certain information such as IP address, type of browser and operating system used.
You can find a list of the cookies used by our website, together with their respective periods and storage duration, and modify your cookie preferences by accessing our consent banner.
2.6.1 Technically necessary cookies
Type and purpose of the processing
We use technically necessary cookies to make our website more user-friendly and to simplify the use of the website. Some elements of our website require the identification of the calling browser even after a page change. Furthermore, some features of our website cannot be provided without the use of cookies. For these features, it is necessary that the browser be recognized even after a page change.
Legal basis and legitimate interest
The processing is carried out in accordance with Art. 6(1)(f) GDPR on the basis of our legitimate interest in a user-friendly design of our website.
Data recipients
Recipients of the data may be our technical service providers, who work on the operation and maintenance of our website as data processors.
Mandatory or required provision
The provision of the aforementioned personal data is neither statutory nor contractually required. However, without this data, the service and functionality of our website cannot be guaranteed. Individual services may be unavailable or limited.
Right to object
Please find the information on your right to object to the processing according to Art. 21 GDPR further below.
2.6.2 Technically not necessary cookies, statistics, marketing and comparable tools
Type and purpose of the processing
We also use cookies to better tailor our website to the interests of the website visitors, and to improve our website based on statistical evaluations.
In this section, you will find general information pertaining to all such services. You can find details on the specific tools embedded into our website further below.
Legal basis
The legal basis for these processing activities is your consent according to Art. 6(1)(a) GDPR. Furthermore, consent pursuant to § 25(1) of the German Telecommunications-Telemedia Data Protection Act (Telekommunikation-Telemedien-Datenschutz-Gesetz) is relied upon to place cookies on your device and to access information already stored in your terminal equipment.
Data recipients
Recipients of the data may be our service providers. Further below, you will find the recipients of the data listed separately for each processing activity.
Mandatory or required provision
Of course, you can in principle visit our website without cookies being placed and similar technologies being used. In general, Internet browsers are set to accept cookies. You can disable cookie usage at any time in your browser settings. Please note that individual features of our website may not function if you have deactivated cookie usage.
Withdrawal of consent
You can withdraw your consent at any time via our consent banner.
Profiling
With the help of the tracking tools, the browsing behavior of our website visitors can be evaluated and their respective interests analyzed. For this analysis, we create pseudonymous user profiles.
Google Analytics
Type and purpose of the processing
This website uses Google Analytics, a web analytics service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). Google Analytics uses cookies which enable us to analyze your usage of our website and to make inferences about user behavior on our website. The information generated by the cookies about your use of this website is transmitted to a Google server in the USA and stored there. However, due to the activation of IP anonymization on our website, your IP address will be truncated beforehand by Google within the European Union or in an EEA country. Only in exceptional cases will the full IP address be sent to a Google server in the USA and truncated there. On behalf of TIS, Google will use this information to evaluate your use of the website, summarize reports on website activities and provide other services related to website usage to TIS.
You can find more information on the data processing by Google under the following link: https://policies.google.com/privacy.
Recipients and third country transfer
The data is shared with Google as our processor. To enable this, we have entered into a data processing agreement with Google.
Google processes your data in the USA. Please note that the level of data protection in the USA might not correspond to that of the European Union. There is currently no adequacy decision of the European Commission in place for the USA. To protect your data after the transfer, we have concluded standard contractual clauses with Google. Please let us know should you want to obtain a copy thereof.
Retention period
The data is deleted as soon as you have withdrawn your consent or it is no longer required to achieve the purposes of processing. In principle, the deletion occurs 14 months after the provision of the data.
Withdrawal of consent
You can prevent the storage of cookies by modifying the settings of your browser. However, if you do this, you may not be able to use all functions of this website in their entirety. Furthermore, you can prevent the transmission of the data collected via a cookie and the data related to your use of the website (including your IP address) to Google, and the processing of this data by Google, by downloading and installing the browser plug-in available under the following link: browser add-on to deactivate Google Analytics.
In addition to, or as an alternative to the browser add-on, you can prevent tracking by Google Analytics on our web pages by clicking on this link. This will set an opt-out cookie on your device and prevent future data collection by Google Analytics for this website and browser for as long as the cookie remains stored on your device.
In addition to, or as an alternative to the browser add-on, you can prevent tracking by Google Analytics on our web pages by through this button.